• Education

VMS Evaluation Toolkit for Higher Education

Video has become an increasingly important tool for higher education institutions. Whether it’s recording lectures, hosting webinars, or streaming live events, video is being used in a variety of ways to enhance the educational experience. However, managing all of this video content can be a challenge, especially without the right tools. That’s where a video management system (VMS) comes in. This platform allows institutions to easily store, manage, and deliver video content.

Whether you’ve been using a VMS for years or are looking for your first platform, choosing the right VMS for a higher education setting can be a daunting task. With so many options available, it’s easy to get overwhelmed. Choosing a VMS with the right features, customer support, and usability for your unique needs ensures that your institution can create and deliver high-quality video content to students, faculty, and staff.


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Ask Yourself – How Do You Use Video In the Classroom?

How are you using video within your higher education institution? Maybe video usage is dependent on each faculty member, or maybe you have a fully integrated VMS already in place used by the entire institution. No matter where you stand, it’s helpful to gain insights into current video usage, identify areas where video can be used more effectively, and discover new ways to integrate video into the curriculum before a deep dive into comparing top VMSs. With this information, institutions can develop a more strategic approach to their video usage, resulting in more engaging and effective educational experiences for their students.


Make a Winning Business Case for a VMS

A VMS is a big purchase, and you won’t be making the decision alone. Demonstrate to your fellow buying committee the benefits that a video platform can bring to their work — and the institution at large. Benefits include:

  • Making the institution more competitive and supporting student enrollment by offering a flexible and convenient learning experience that meets the expectations of students. 
  • An improvement in student engagement, satisfaction, and learning outcomes through the use of interactive video content that can be accessed anytime and anywhere. 
  • Increased faculty satisfaction and productivity by streamlining administrative tasks and providing access to powerful tools for creating and managing video content. 
  • An equitable learning experience that is accessible for all students, including those with disabilities or in remote locations. 
  • Protecting the intellectual property of an institution by offering secure storage and management of video content, ensuring that it is only accessible to authorized individuals.


Compare the Top Video Management Systems in Higher Education

When it comes to selecting a VMS for higher education, there are many options available, each with its own set of features, benefits, and limitations. To make an informed decision, compare each company’s background, an overview of their platform, and user ratings for customer support and ease of use. By evaluating these factors, institutions can select the VMS that best meets their needs and aligns with their goals for video usage within the classroom.


Prepare for Successful VMS Implementation and Integration

Once you choose the best VMS based on your institution’s needs, the next step is to integrate the platform with your existing tools and roll it out to your faculty and students. 

To be successful, your chosen VMS must align with your internal processes and to work with your existing IT infrastructure, including hardware (video cameras, microphones, laptops, etc.) and software (learning management systems, video conferencing platforms, etc.). Faculty must also see that the new technologies should make their jobs easier and create opportunities to strengthen their existing teaching styles.

Implementing a VMS at a higher education institution can be a relatively straightforward process, but it does require a comprehensive plan and support from your faculty and platform provider. Once implemented, though, you’ll find a variety of benefits including improved student engagement and higher faculty satisfaction. In the end, a VMS is critical to the quality of the learning experience.


Determine the Best Video Solution for Your Higher Education Institution

Your VMS is the backbone of the learning experience at your institution so it’s important to ask the right questions and do your due diligence when selecting your platform.

That’s why we developed a VMS Evaluation Toolkit specifically for higher education institutions addressing the questions and concerns customers ask us every day.

The toolkit provides a comprehensive guide to the VMS selection process. It helps guide you through the process from identifying the goals and requirements for your VMS to evaluating available solutions based on those requirements and even highlights examples of how to use video within the classroom. The toolkit includes a range of resources such as a video evaluation quiz, a top VMS comparison matrix, and a few sample request for proposal (RFP) questions to help institutions choose the VMS that best fits their needs.

So, if you’re in the market for a VMS, be sure to check out the toolkit and start the selection process off on the right foot!


The Ultimate Video Management System Evaluation Toolkit

Want to know more about choosing the best VMS for your higher education institution?

Download the VMS Evaluation Toolkit