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How to Use an AI Tool to Create Training Videos

Creating effective training videos once required specialized skills, expensive equipment, and significant time investments. Today, an AI tool to create training videos can transform a simple text script into an engaging visual experience in minutes, not weeks. These revolutionary tools democratize video production, allowing anyone in your organization to create professional-quality content without technical expertise.

In this step-by-step guide, you’ll learn how to leverage AI video creation technology to build a more agile, knowledgeable workforce. From selecting the right platform to measuring effectiveness, we’ll walk through everything you need to know to start producing impactful training videos that close knowledge gaps and boost employee engagement across your enterprise.

Why Traditional Training Video Production No Longer Works

Traditional approaches to training video creation have become increasingly unsustainable. Consider the typical production process: storyboarding, script development, talent coordination, filming, editing, and distribution. This cumbersome workflow creates bottlenecks that prevent organizations from quickly addressing knowledge gaps. When employees need immediate guidance on new systems or processes, waiting weeks for professionally produced content simply isn’t viable.

The cost factor compounds these challenges. According to Training Magazine’s 2023 Training Industry Report, U.S. companies spent a staggering $101.8 billion on training in 2022-23, with nearly $28.7 billion allocated to travel and equipment alone. These expenses make it impossible to scale video content creation to match the velocity of today’s business changes. 

AI-powered solutions directly address these constraints by dramatically reducing both production time and costs while maintaining, or even enhancing, the quality and effectiveness of training materials.

Now that we understand why traditional approaches fall short, let’s explore how to effectively prepare your content for using to use an AI tool to create training videos.

Step 1: Preparing Your Content for AI Video Creation

Before diving into the AI video creation process, proper preparation of your training content is essential for optimal results. Start by identifying clear learning objectives. What specific knowledge or skills should viewers gain from your video? 

Breaking complex topics into digestible segments not only makes content more approachable for learners but also helps the AI tool process your information more effectively.

When writing scripts for AI narration, follow these best practices:

  • Keep sentences concise and clear: AI tools process straightforward language more accurately than complex sentence structures.
  • Use natural, conversational language: Write as you would speak to make the AI delivery sound more authentic.
  • Include pronunciation guides: For technical terms or unusual names, provide phonetic spelling to ensure correct pronunciation.
  • Structure with visual transitions in mind: Note where visual elements should change to maintain engagement.
  • Front-load important information: Place key points at the beginning of segments where attention is highest.

When using platforms like Elai, you can leverage features such as guided AI storyboarding that automatically formats headings, suggests scenes, and offers vocal options. Organize your content in a logical sequence with clear section headers that will translate well to video chapters. This preparation ensures that when you move to the creation phase, the AI has everything needed to generate high-quality, engaging training content that achieves your learning objectives.

Step 2: Using an AI tool to create training videos

Once your content is prepared, creating your first AI-generated training video is surprisingly straightforward. Begin by logging into your chosen AI tool to create training videos and selecting a template that fits your training objectives. With tools like Elai (now integrated with Panopto), you can quickly transform scripts, PowerPoint presentations, or even simple notes into professional video content.

Follow these key steps to maximize quality:

  • Select appropriate avatars: Choose presenters that reflect your organization’s diversity and culture. Consider using multiple avatars for different sections to maintain viewer interest.
  • Customize voice and delivery: Adjust tone, pace, and emphasis to match your organizational style. Some platforms allow you to clone your own voice for a more personalized touch.
  • Incorporate visual elements: Upload relevant images, charts, or screenshots to reinforce key concepts. Visual variety significantly improves information retention.
  • Add your branding: Customize colors, logos, and visual themes to maintain consistent brand identity across all training content.
  • Preview and refine: Watch your draft video in full, noting any awkward phrasing or visual transitions that need adjustment before finalizing.

Remember that authenticity matters even with AI-generated content. The most effective training videos balance technological efficiency with human touches, ensuring content feels engaging rather than robotic. With practice, you’ll quickly develop a workflow that allows you to transform training concepts into polished videos in a fraction of the time traditionally required.

Step 3: Enhancing Videos with Interactive Elements

Transform passive viewing into active learning by incorporating strategic interactive elements into your AI-created training videos. Modern AI video platforms allow you to embed quizzes, chapters, buttons, links, and branching storylines directly into your content to significantly boost engagement and retention.

Include knowledge checks after key concepts, create decision points with branching scenarios, add clickable resources for supplementary materials, break content into navigable chapters, and incorporate feedback mechanisms. These interactive features make learning more engaging and personalized. Focus on adding elements that serve clear learning objectives rather than mere novelty to maximize the effectiveness of your training videos.

Step 4: Optimizing AI-Generated Videos for Maximum Impact

Creating the video is just the beginning. Optimization ensures your training content delivers maximum value. Start by reviewing your AI-generated video with fresh eyes, or better yet, test it with a small group of target learners to gather initial feedback before wider distribution.

Consider these optimization strategies:

  • Adjust pacing and length: Keep videos under 6 minutes when possible to maintain attention. Research shows that viewer engagement drops significantly for longer content, so break complex topics into digestible segments.
  • Enhance accessibility: Add closed captions, transcripts, and appropriate text sizing. Many AI platforms now offer automatic captioning in multiple languages, making content accessible to diverse audiences.
  • Optimize for mobile viewing: Ensure your videos display properly on smaller screens, with readable text size and mobile-friendly interactive elements.
  • Add contextual relevance: Customize examples and scenarios to reflect your organization’s specific processes and challenges rather than using generic examples.
  • Incorporate consistent branding: Apply your organization’s visual identity consistently to build recognition and connection to other training materials.

Remember that optimization is an ongoing process. With advanced analytics tools, you can track engagement patterns and identify precisely where viewers lose interest or struggle with concepts. Use these insights to refine your approach with each new training video you create.

Step 5: Measuring the Effectiveness of Your AI Training Videos

Data-driven assessment is crucial for continuously improving your AI-generated training content. Modern video platforms provide comprehensive analytics dashboards that track key metrics like completion rates, engagement patterns, and knowledge retention. Focus on three essential measurement areas: 

  • Viewing Behavior (which sections garner attention or cause drop-offs). 
  • Knowledge acquisition (through quiz results and assessments).
  • Practical application (via manager feedback or performance improvements).

Establish clear baselines before implementation to accurately measure improvement, and create feedback loops that allow viewers to rate content usefulness and suggest enhancements. Remember that the ultimate goal isn’t just video views but tangible business outcomes—reduced errors, faster onboarding, or improved customer satisfaction. Use these insights to refine future videos and demonstrate the ROI of your AI video training initiatives to stakeholders.

Transforming Your Training Strategy with AI Video Creation

AI tools to create training videos have revolutionized how organizations capture and share knowledge, making professional-quality content accessible to everyone. By combining AI-generated videos with powerful management features like searchable libraries and analytics, you gain a complete solution for the entire learning lifecycle. The result isn’t just faster content creation—it’s more effective learning experiences that drive measurable business outcomes.

Ready to see these capabilities in action? Request a demo of Panopto’s AI video creation tools today and discover how easily you can transform your training approach for the digital age.

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