Employee training today can take many forms, from formal in-class training sessions to virtual classrooms, as well as variety of informal peer-to-peer knowledge sharing strategies.
According to a recent training industry report conducted by ATD Research, businesses are more likely than ever before to use technology-based learning methods — nearly 45 percent of formal learning (including instructor-led online classrooms and self-paced online learning) was technology-based in 2016. The rate at which learning is delivered via technology-based methods has been increasing since 2010, growing nearly 16% in just six years.
In its report, ATD Research attributes the continued rise in technology-based training methods to wider access to technologies that are easy to use.
Video is a prime example of a common training tool that has recently become significantly easier. Even just 10 years ago, video required expensive cameras, studios, dedicated AV teams, and specialist post-production. Today, new video tools make it easy for teams and organizations to record formal and informal training videos without the need for expensive AV specialists or complicated recording equipment.
Whether you’re looking to record more instructor-led training to scale formal learning and reduce costs, or you’re trying to leverage the power of social learning with video, the right video software can get your organization on its way to recording more engaging training videos for both formal and informal learning.
When it comes to creating employee training videos efficiently and affordably, there are a handful of free solutions or quick hacks that will allow you to record narration over PowerPoint slides or capture video of your screen with a voice over. Some organizations may even have access to dedicated e-learning authoring tools. But these options cannot help you create and share an engaging training video that truly mimics the instructor-led classroom training experience.
The so-called “death of instructor-led training” has been greatly exaggerated. There’s a reason experienced corporate trainers and educators still favor traditional instructor-led classroom trainings: learners are more engaged when there is an instructor. Whether a formal trainer or simply a colleague presenting helpful tips, that presenter’s body language, eye contact, and supporting media shown on projector screens or whiteboards all help to bring information to life and bolster learner retention.
The challenge, however, is this: in-person presentations are only useful for those learners who can be there in person. If either instructor or learner can’t be in the same room at the same time, the model fails.
And this is where, when done the right way, video can serve as a booster rocket to help your organization scale the way you teach and share information.
Panopto’s video recording software makes it easy to share formal classroom trainings virtually across your company and to spread informal peer-to-peer learning virally. With Panopto, anyone in your company can record engaging training videos that show the presenter, the presenter’s slides, the presenter’s screen, and even multiple camera angles of a demonstration or a physical product, at the same time — no expensive AV equipment or IT support required.
Here’s how it works:
1. Prepare your slides, demo, and talking points for the training video.
Recording formal and informal training videos requires much the same preparation as you’d put into making an in-person presentation. As a presenter, you’ll want to outline your talking points and prepare supporting media, such as PowerPoint slides that communicate big ideas and a screenshare that shows the employee exactly what to do. And, if you have time, record yourself practicing your presentation at least once in order to minimize common communication flubs.
2. Select audio and video sources for your recording in Panopto.
Panopto enables you to record video training with minimal AV equipment — that means that with just a laptop that has a built-in microphone and webcam, you can capture yourself presenting as well as slides or an on-screen demonstration. You can also connect a USB webcam, microphone, and multiple monitors to capture more. When you open Panopto’s video recorder, it will automatically detect any connected audio or video feeds. Simply select the audio and video sources you want to record from the drop downs.
Select your audio and video devices from the drop-down menus in Panopto.
3. Open your slides and any software you’re demonstrating.
Panopto can automatically ingest your PowerPoint slides. If you’re sharing slides, open your presentation and click the box next to “Capture PowerPoint” from the options under “Secondary Sources.” If you also want to capture video of what you’re showing on your screen, or even multiple screens, you’ll click the boxes to record any screens you wish to present as shown below.
4. Start recording your training video.
Once you’ve selected the media for your training video, you’re ready to press “Record” and start presenting. Pause recording as needed and press stop when you’re done presenting.
Another useful tip: if you make a mistake, keep recording, take a deep breath to pause and begin again — you can edit out the sections of the video you don’t want after you’ve finished recording.
5. Edit your training video.
Panopto syncs all the media feeds you recorded in the cloud and makes quick work of basic editing tasks. Trim unwanted sections from your training video, splice in new video to update an older training, and even switch between video inputs if you recorded video with multiple cameras. You can also embed quizzes in your training videos in the editor. Video editing in Panopto is non-destructive, which means you can always revert back to the original recording if you don’t like something. Learn more about what you can do with Panopto’s online video editor.
Here’s what it looks like when it all comes together:
Creating employee training videos is only half of the solution to enabling learning on-demand and supporting knowledge sharing at scale throughout your organization, no matter its size. Once you’ve created a training video, you’ll want to make it easy to discover and easy to share — and to do that you need a searchable video content management system (video CMS).
A video CMS is like a private YouTube for company training videos. It gives you a central location to host all of your corporate videos, securely, and can integrate with your existing learning management system (LMS). It also takes care of technical tasks like transcoding and indexing to make your videos viewable on any device and to make anything spoken or shown inside the video searchable. This means that employees on different teams, in different offices or even different countries, can quickly find and stream relevant training videos that have already been created in order to learn on-demand when a challenge arises.