Microsoft Teams
Microsoft Teams
Collaboration tools
Overview
Microsoft Teams is a collaboration platform used by organizations worldwide for meetings, messaging, and real-time communication. Teams includes native meeting recording capabilities, but recordings are stored locally to individual users and channels—without the governance, search, or content management tools that organizations need to make recorded meetings genuinely useful over time.
Panopto’s integration with Microsoft Teams turns meeting recordings into a governed, searchable knowledge resource. The Panopto app installs directly into Teams, so users browse their Panopto video library, share recordings, and manage meeting content without leaving Teams. When meetings are recorded, those recordings are published to Panopto automatically—captioned, indexed for search, and organized with the retention policies and access controls that IT and compliance teams require.
Beyond meeting recordings, the integration connects Panopto with Microsoft 365 through the Microsoft Graph connector, making Panopto video content discoverable in Microsoft Search alongside Word documents, SharePoint pages, and other Office 365 assets. Users can search inside every recording for specific words spoken or shown on screen—from any Microsoft 365 application.
Benefits
- Meeting recordings publish to Panopto automatically, with no manual upload or filing
- Every recording is captioned, indexed for search, and organized in the governed Panopto library
- Users browse, share, and manage Panopto video without leaving Teams
- Search inside every spoken word and on-screen element across all recordings
- Panopto video is discoverable in Microsoft Search via the Graph connector
- Recordings are set to private by default, with admin-controlled sharing policies
- Unlimited storage replaces Teams’ built-in storage limits
- Audit logs, retention policies, and viewer tracking support compliance and governance requirements
Features
- Panopto app for Microsoft Teams
- Personal tab to embed Panopto home page in Teams
- Channel tab to link Panopto folders to Teams channels
- Messaging extension to share Panopto videos in Teams conversations
- Meeting extension to present Panopto videos in Teams meetings
- Panopto notifications inside Teams
- Automatic meeting recording capture and publishing
- Microsoft Graph connector for federated search in Microsoft 365
- Smart chapters and visual index for recorded meetings
- Intelligent search across all spoken words and on-screen content
- Browser-based video editing—no software required
- Role-based access controls and SSO
- Audit logs and viewer tracking
- Retention policies and content governance
- Webcasting with Panopto via Teams
- Automated captions and transcripts
Support and documentation
Setup and configuration
- How to set up the Microsoft Teams integration as an admin
- How to enable the Microsoft Teams integration for a user or team
- How to upgrade the Panopto app for the Microsoft Teams integration
- How to add a Panopto folder to a Microsoft Teams channel
- How to reconfigure a meeting mapping in Microsoft Teams
- How to use MS Teams diagnostics
Using the integration
Frequently asked questions
How does the Panopto Microsoft Teams integration work?
The Panopto app installs directly into Microsoft Teams, giving users access to their Panopto video library, sharing tools, and meeting recording management from within Teams. Meeting recordings made in Teams can be captured and published to Panopto automatically—where they are captioned, indexed for search, and organized under the access controls and retention policies set by the administrator.
The integration also connects Panopto to Microsoft 365 through the Microsoft Graph connector, so Panopto video content appears in Microsoft Search results alongside other Office 365 assets. Users can search inside every recording for specific words spoken or shown on screen from any Microsoft 365 application—not just within Teams.
What happens to Teams meeting recordings when Panopto is connected?
When the integration is configured, Teams meeting recordings are captured and published to Panopto, where they are processed, captioned, and indexed automatically. Recordings are set to private by default, with administrators controlling sharing rights based on organizational policies.
Once in Panopto, recordings are searchable at the word level, organized in the governed library, and accessible to authorized viewers from any device—including people who couldn’t attend the meeting live. Recordings no longer expire or consume Teams storage; they are managed under Panopto’s retention policies instead.
Can users share Panopto videos directly in Teams conversations and meetings?
Yes. The Panopto messaging extension lets users share a Panopto video into any Teams conversation or channel chat directly from within Teams—without copying a link from a separate browser tab. The Panopto meeting extension lets users present a Panopto video during a live Teams meeting, sharing it with meeting participants in real time.
Both extensions are part of the Panopto app installed in Teams and are available to users once the app is enabled by an administrator.
How does Panopto search work inside Microsoft Teams?
Panopto’s intelligent search indexes every word spoken and every word shown on screen in every recording—slides, shared documents, whiteboards, and other on-screen content. Users search from within the Panopto tab in Teams and jump directly to the specific moment in a recording where a topic was discussed, rather than watching an entire meeting from the beginning.
Through the Microsoft Graph connector, this search extends to Microsoft 365 Search more broadly—so Panopto recordings are discoverable alongside SharePoint pages, Word documents, and other Office 365 assets, regardless of where in Microsoft 365 the user is searching.
How does the Panopto Teams integration support governance and compliance?
Panopto applies role-based access controls to all meeting recordings, with recordings set to private by default. Administrators define sharing policies, and Single Sign-On (SSO) ensures employees access recordings using their existing organizational credentials. Audit logs track viewing at the user level, and retention policies can be configured to manage how long recordings are stored and when they are archived or deleted.
For organizations where meeting recordings carry compliance or legal hold implications, this governance layer provides defensible controls that Teams’ native recording tools do not. Viewer tracking and exportable data support the documentation requirements that compliance and legal teams need.
Can Panopto capture webcasts and live events through Microsoft Teams?
Yes. Panopto supports webcasting with Microsoft Teams, allowing organizations to stream live events to internal or external audiences through the Panopto webcasting workflow while using Teams as part of the production setup. The recording is captured and published to Panopto automatically when the webcast ends.
Setup guidance for webcasting with Microsoft Teams and Panopto is linked in the support documentation on this page.
Category
Collaboration tools