Employee Onboarding Software
From benefits enrollment to company culture, Panopto’s employee onboarding software can get your new hires up to speed faster.
Set New Hires Up for Success from Day One
Deliver a seamless, consistent onboarding experience with video-based training
Build a centralized video library of training content covering role-specific tutorials, company culture introductions, and executive welcome videos. New employees get self-service access to benefits information and company policies they can reference anytime. HR teams can streamline the onboarding process without overwhelming managers, while new hires get the information they need exactly when they need it.
“Previously it could take someone three to four months to really get immersed in one of our products. Our process is more efficient now, and that’s where we see the greatest benefit. Using Panopto makes us more effective internally which, in turn, enables us to work more effectively with our customers.”
CEO, Financial Technology Company
Reduce Onboarding Costs with Searchable, Scalable Video Training
Empower employees to self-serve and revisit key information on demand
Onboarding costs up to 30% of an employee’s annual salary, but effective programs reduce first-year turnover by 25%. Record training content once using templates for consistent delivery, then let new employees access recordings from any device.
Our AI-powered video search lets them find specific policy details without rewatching entire sessions. Panopto integrates with your existing HR software and HRIS systems to connect onboarding workflows and track progress in real-time.
Improve Knowledge Retention with Interactive Onboarding Tools
Use embedded quizzes, notes, and chapters to make learning stick
New hires face overwhelming information in their first day: product demos, job responsibilities, benefits options, team introductions, and company policies. Video-based onboarding helps employees retain what matters by letting them revisit recordings at their own pace.
Add interactive quizzes directly into videos to confirm understanding, and use smart chapters to automatically organize long recordings into modules.
Track onboarding progress with built-in analytics to see which videos new hires watch, how long they engage, and where they might need additional support.
15 Ways to Enhance Online Employee Onboarding with Video
Explore tips and templates to create high-impact onboarding experiences
“Panopto helps speed up the product knowledge acquisition process immensely. Recently one of our developers was asked by a new hire how to perform a specific task. Using Panopto he demonstrated the process step-by-step in a very short recording. Now we have that information ready for anyone else to view, follow along, and learn from at any time.”
Manager, Employee Development, Business Software Company
Tailor the Onboarding Experience to Every Role and Team
Segment training by function, seniority, or location to improve relevance
Generic onboarding only goes so far. Create custom onboarding workflows organized by department, role, or seniority level so new engineers follow a different learning path than new sales reps.
Set permissions to control who sees what content while human resources teams manage employee data securely. Break complex processes into microlearning modules that employees can complete in 5-10 minutes for better retention and easier scheduling.
Break the Ice with Authentic Employee Introduction Videos
Help new hires connect with teammates and company culture from the start
Strong teams start with strong introductions, especially when your workforce is distributed. During preboarding or their first day, new hires can record a brief introduction using a laptop or smartphone and upload it to your internal video library.
New employees can browse these introductions to learn about colleagues before their first meetings, creating an authentic way to build connections across any size organization. No special functionality required, just a camera and Panopto’s video platform.
Build a Culture of Belonging with Asynchronous Socialization
Foster connection and community across hybrid and remote teams
Company culture is about understanding the people, norms, and behaviors that make your organization unique. Panopto creates a centralized hub where new hires can explore your culture through video by watching leadership announcements, browsing department updates, and learning from subject matter experts on their own schedule.
Curated playlists guide the new hire experience through cultural touchpoints during their first 90 days, while video messages from the CEO keep them connected. This onboarding solution helps distributed teams build the same sense of belonging as in-office teams and improve employee engagement from day one.
Read more about using video in employee onboarding.
Frequently Asked Questions
What is employee onboarding software?
Employee onboarding software helps organizations streamline the process of bringing new hires into the company. Panopto’s video-based onboarding platform lets you create, manage, and distribute training content that new employees can access on demand. Instead of repeating the same information to every new hire, you record it once and make it searchable and accessible across your organization.
How does Panopto integrate with existing HR systems?
Panopto integrates with your existing HR software, HRIS systems, and learning management platforms. You can connect onboarding workflows to track which videos new hires have watched, monitor their progress in real-time, and sync employee data automatically. This lets you manage video-based training alongside your other onboarding tasks without switching between multiple systems.
Can new employees access onboarding videos on mobile devices?
Yes. New hires can access all onboarding content from laptops, smartphones, or tablets. They can watch training videos, complete interactive quizzes, and search for specific information from any device with an internet connection. This flexibility is especially valuable for remote teams and distributed workforces.
How does video improve employee retention during onboarding?
Video-based onboarding gives new hires the ability to revisit training content as many times as needed at their own pace. Interactive features like embedded quizzes reinforce key concepts and improve knowledge retention. When employees can easily find answers to their questions using AI-powered video search, they feel more confident and supported during those critical first 90 days.
What types of onboarding content can I create with Panopto?
You can create executive welcome videos, department introductions, role-specific training modules, benefits enrollment guides, company policy explanations, and employee introduction videos. Break content into microlearning modules for complex processes, build custom playlists for different roles, and add interactive elements like quizzes and chapters to improve engagement.
How long does it take to set up video-based onboarding?
You can start recording onboarding content immediately using just a laptop or smartphone. No special equipment required. Most organizations begin by recording their most frequently repeated training sessions, then expand their video library over time. Templates help ensure consistent delivery, and you can set permissions to control access as you build out your onboarding program.